The attachments below can be accessed by going to http://www.k12.wa.us/bulletinsmemos/...3.aspx#B069-13 and clicking on “Guidance on Private School Participation in Federal Programs”
BULLETIN NO. 069-13 TITLE I/LAP AND CONSOLIDATED PROGRAM REVIEW
TO: Educational Service District Superintendents
School District Superintendents
Private School Administrators
Federal Grants Managers
The Elementary and Secondary Education Act (ESEA) and the Carl D. Perkins Act of 2006 require school districts to provide equitable services to eligible private school students, teachers, educational personnel, and parents under certain federal programs. Descriptions of the available federal programs are included in Attachment A.
Annually, private schools are required to notify the Office of Superintendent of Public Instruction (OSPI) and the local school district of their intent to participate in federal supplemental education programs through their local school district. The notification process is done via the Private Participation in Federal Programs (Intent to Participate) form on the Education Data System (EDS), which is due to OSPI by March 7, 2014.
Private School Responsibilities
In order for a private school to access federal programs, it must meet the following criteria:
· Be a state approved, non-profit, elementary or secondary school. It must have submitted the annual certification through the State Board of Education (May 2013).
· Complete the Private School October Enrollment Report P105B form (October 2012). This information drives the allocation for services for the 2014–15 school year.
· Submit the Intent to Participate form through the electronic process to OSPI by March 7, 2014. Instructions on how to access the form are included in Attachment B.
Please note: If the private school does not complete the Intent to Participate form by this date, its students, teachers, and other educational personnel cannot participate in services for the 2014–15 school year.
Once the Intent to Participate form has been submitted, participating private schools will be contacted by their local school districts to begin the consultation process for services for the 2014–15 school year. Consultation between the public school district and the private school needs to be “timely and meaningful”. For a timeline of private school-related processes, see Attachment C, which outlines the responsibilities of OSPI, school districts, and private schools.
School District Responsibilities
On an annual basis, the school district must contact private school officials and inquire as to whether the private schools’ students and teachers will participate in the ESEA programs available to them. District applications for federal grant funding are subject to OSPI review and approval only when the Intent to Participate process is complete.
Please note: The school district must maintain control of the program funds as well as title to all materials, equipment, and property purchased with federal funds.
Further guidance on meeting private school requirements can be found in Attachment D and on the OSPI ESEA Private Schools website: http://www.k12.wa.us/ESEA/PrivateSchools.aspx.
In addition, the school district is responsible for the following actions:
· Accessing the EDS site to view the list of eligible private schools. Instructions on how to access the site are included in Attachment E.
· Contacting the eligible private schools that have not yet completed the Intent to Participate form in order to determine participation.
· Documenting the attempted contacts with those private schools. Contact must be attempted at least twice and documented on the Contact Log. Instructions on how to complete the online Contact Log are included in Attachment E.
· Providing timely and meaningful consultation with eligible private schools that choose to participate in federal programs and services. The process must begin before the local school district makes any decisions that affect the opportunities of private school students, teachers, and parents to participate in federal programs requiring their equitable participation.
· Continuing the consultation process throughout the school year to ensure appropriate services are being provided.
Districts with no private schools within their boundaries should review the EDS site to verify there are no private schools and print a screen shot for documentation purposes. NOTE: Districts with no private schools in their district may have the obligation to provide Title I, Part A services to eligible private school students who reside within their district boundaries, but attend a private school outside their district boundaries.
Webinar: OSPI held and recorded a webinar on January 10, 2014, 9:00–11:30 a.m., regarding Private School Participation in Federal Programs. This training focused on the opportunities, requirements, and responsibilities of private schools and public school districts.
2014-2015 Private School Participation in Federal Programs Resources
- Private School Participation in Federal Programs (Recorded Webinar)
- Private School Participation in Federal Programs - January 2014 (PPT)
- Equitable Participation in Special Education - January 2013 (PPT)
Additional Resources:
Title I Services to Eligible Private School Children, Non-Regulatory Guidance http://www2.ed.gov/programs/titleiparta/psguidance.doc
The No Child Left Behind Act of 2001: Benefits to Private School Students and Teachers http://www2.ed.gov/nclb/choice/schools/privbenefits/benefitstops.pdf
Title IX, Part E Uniform Provisions: Non-Regulatory Guidance http://www2.ed.gov/policy/elsec/guid/equitableserguidance.doc
Carl D. Perkins Career and Technical Education Act of 2006
http://www2.ed.gov/policy/sectech/leg/perkins/index.html
Title V, Part A Guidance
http://www2.ed.gov/programs/innovative/titlevguidance2002.pdf
USDA Child Nutrition Income Guidelines 2013–14 (Attachment F)
Attachment A, Attachment B, Attachment C, Attachment D, Attachment E, Attachment F
If you have any questions regarding this information, please contact Anne Renschler, Program Supervisor, Consolidated Program Review/Private School Participation in Federal Programs, at (360) 725-6229 or email anne.renschler@k12.wa.us. The agency TTY number is (360) 664-3631.
This information is also available on OSPI’s website at http://www.k12.wa.us/BulletinsMemos/bulletins2013.aspx.
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