Clock Hours Application Policy and Procedure

It is that time of year to renew your supply of clock hour forms for upcoming teacher workshops and in-services. Please click here to access all updated forms required by OSPI.

The process for obtaining Clock Hours requires some pre-planning, but your teachers will appreciate being able to obtain clock hours for time spent learning at their own schools.

As an approved “provider of in-service education,” The Office for Catholic Schools must keep records of each approved in-service for our audit by the State. The State requires that an in-service cover a minimum of three (3) hours on a topic; however, the hours can be distributed over more than one day.

Please remember to follow these steps when asking for clock hour approval:

• Complete the Application form a minimum of 10 days before the scheduled in-service.
• Attach the following required information to the application: Course Objectives, Instructor Vita, Agenda, and promotional flyer (if available).
• Send to: Lisa OLeary at lisa.oleary@seattlearch.org
• Our office will send back the Clock Hour certificates after receiving the Sign-in sheet(s) and Evaluation forms (directly following the in-service).

Thank you for complying with the clock hour procedures, mandated by the state. Thank you for submitting requests 10 days in advance and forwarding the required attendance sheets and evaluation forms to the Office for Catholic Schools. Working together enables us to comply with these important state standards. Failure for our schools to comply with the state requirements may result in the loss of approval, by the Office for Catholic Schools, to authorize clock hours, if ever audited.

Please note that the Office for Catholic Schools will process clock hour applications three times during the academic year, please refer to the following schedule:

Applications received between August 1 and October 30, will be processed during the first week of November

Applications received between November 1 and February 28, will be processed during the first week of March

Applications received between April 1 and June 15, will be processed by June 30.

Thank you all for your help on this. It is very much appreciated!

Kristin Dixon