School Office Support Staff PD Day - August 17, 2016

Dear School Leaders,

This past year, we offered 2 PD days for School Office Support Staff and they were very well-received. The school front offices are significant partners with the OCS as there are more forms, databases, due dates and data needs requested throughout the year. As you are welcoming new office staff, please consider this option. Please share attached pdf with interested staff. Registration will close Monday, August 15. Thank you!


PARKING: Please park in the Marion Building underground parking lot - P-1.

Click here to register

Audience: For new school office personnel or returning office support staff for a refresher.
Please bring: 2016-2017 Faculty and Staff roster with employee school work emails. Please bring laptop with Internet access. Our capacity for August 17th is 50 attendees.

9:30 Welcome, Prayer and OCS Introductions – Sandy Barton Smith

9:40 – 10:15 Part I: Overview and Navigation of the OCS website – Sandy Smith
*How to assist your school community to be in sync with the OCS.
*Highlight communication tools, central calendaring and reports.

10:15 - 10:25 Break and networking time

10:30 - 11:30 Part II: Overview and Access of MyDesk – OCS Team
*Access levels in various databases, roles and permissions, highlight specific features.
*Provide “How-to” handouts to support school employees.
*All OCS Forms: Specific forms available and when to best to use.
*CSED and CSEP work time: Add/Edit employee information; Terminate employee info.

11:30 - Noon: Lunch – Lunch will be provided for our guests

Noon - 1:30 p.m. Part III: In-depth Practice and Worktime within Key Databases: AppliTrack and Aesop as aligned with UltiPro – Krista Van Dyke and Sandy Smith
*Updates policies, procedures and protocols for AESOP- Substitute Tracking software
*Develop best practices to effectively manage both databases;
*Define access levels and use this time to update and edit school personnel information.
*Review AESOP and AppliTrack reporting features.

1:30 - 2:00 p.m. - Part IV: School Office Role with all Data Collections Government Title Programs - Kaitlyn O'Leary, Assistant Supt for Government Programs and Early Learning
2:00 p.m. - 2:30 pm. Fall - Spring Data Collection, NWEA - MAP Testing, and the Indices of Vitality Annual Reports – Sandy Smith
*Share a variety of the upcoming data needs for the 2016-2017 school year.
*Provide overview of the purpose of the Indices of Vitality annual reports and share best practices to support the accurate tracking of key data.

2:30 PM – Evaluation, next steps and closing prayer

OCS Team includes:
Vireak Ath ph: (206) 264-2080 Vireak.Ath@seattlearch.org
Krista Van Dyke ph: (206) 382-3498 krista.vandyke@seattlearch.org
Sandra Barton Smith ph: (206) 382-4842 sandra.smith@seattlearch.org