Office for Catholic Schools - NWEA MAP Updates for the Principal

In this article, we will keep an on-going update of all the important tasks and who is responsible for completing the task as we continue to implement the MAP Assessment in our schools.

Date Sent and Receiver

Description and Task

Due Date

8/7/17

Fall Roster File is due on August 31st, 2017

8/1/17

Fall Testing Windows: Sept 18th to Oct 13th, 2017

5/1/17

Spring Testing Window: May 1st - 19th, 2017

3/1/17

New to MAP Assessment? All Day inservice Planned for May 16, 2017

3/1/17

Preparing for Spring MAP Testing, roster due date March 31, 2017

2/26/17 Principals and Assessment Coordinators

NWEA has updated the Destination PD website to make it easier to navigate. Please click on this link to update your link. More information coming soon about this update.

2/13/16
Principals and Assessment Coordinators

The test windows for 17-18 have been set. We listened to you and recognize the difficulty to get the students tested in a three week window, so we now have four weeks for each of the test windows.

Fall - September 18 - October 13, 2017
Winter - January 15 - February 9, 2018
Spring - April 30 - May 25, 2018

To finish our year this year, we have extended the spring testing to cover the following weeks: May 1 - May 26, 2017.

2/6/16
Principals, MAP coordinators and lead teachers

Data Conversations with MAP - Webinar for Principals, MAP Coordinators and Lead Teachers

11/6/16
MAP Coordinators, Principals

TRANSFERRING A STUDENT FROM ONE SCHOOL TO ANOTHER

See attachment below for the directions and a screen shot of the process.

11/6/16
Lead Proctors

PAUSING A TEST (USE IF YOU PLAN TO PAUSE FOR LESS THAN 30 MINUTES
1. From your proctor computer, select student(s).
2. Click Select Action and choose Pause.

CONTINUE A PAUSED TEST
1. from your proctor computer, click Refresh Status.
2. Selct the student(s) with status "Paused."
3. Click Select Action and chose Resume.
4. One the student computer, the test resumes with a new question.

Student must resume from the same computer.
After 30 minutes, the test automatically becomes suspended.

10/3/16
MAP Coordinators, Principals,
Lead Teachers

MAP REPORTS - FINDING, READING AND USING PD OPPORTUNITY

Please find the link for the 6 hour in-service for MAP reports. Please take a moments to sign-up for one of the following pd opportunities. Lunch is included. If you have special needs for a lunch, please indicate this in the comment section of the registration form.
To view reports, please bring a tech device with you.

Click here to register for the MAP Reports PD.

Questions? Please don’t hesitate to give me a call.

10/3/16
MAP Coordinator, Principals

ESTABLISHING THE TEST WINDOW - INFORMATION ONLY

Some of you have asked about the necessity of the testing window, and if we can extend it. Simply stated, we cannot. When we consulted with the principals about the number of test events, many indicated that they wanted 3 - fall, winter and spring. As a result, we had limited flexibility to determine these dates while considering the school calendar. A statement on establishing test windows from NWEA:

Guidelines for test windows:

Length—Keep the test window length short (about 3 weeks) so you can make valid comparisons, especially between students in the same grade.
Consistency—To ensure valid comparisons from one academic year to the next, try to keep the timing consistent.
Spacing—Provide enough instruction between testing to give you meaningful growth measurements. For example, schools typically test around week 4 in the fall, week 20 in the winter, and week 32 in the spring.

We have entered our last week of testing. From most schools, I hear good reports regarding the actual implementation. I thank you for your efforts to meet the many requirements this assessment has placed on you. You have done a remarkable job! Our next testing event should be so much easier. I keep you in my prayers during this final week of testing, and in gratitude for all you do!

Principal, Map Coordinators

CHECK LIST FOR A SUCCESSFUL START TO TESTING

Hopefully, the Map Coordinator at your school has made certain that the following tasks have been completed in preparation for the start of testing next week:

The test sessions have been created – Set Up Testing Session Video. This site also gives additional video links to Interrupting and Continuing Testing as well as Make-Up Testing.

The proctors are ready to go. Proctors have viewed the Proctor Quick Start Tutorial and Proctor Tools Tutorial in Destination PD. The Proctor Help Center is available to provide step-by-step instructions

The schedule has been created for testing – caution…if you are planning to start testing in the second week, make certain that you have enough time to complete the tests for classes and all the absentees.
Students have been given an opportunity to try out the test –warm up test.
Adding new students or staff (completed at the school level)

If you have an urgent need, please call the NWEA Tech Support line at : 877-469-3287 or contact Support online. Representatives are available from 4:00am – 5:00pm PST, Monday – Friday.

9/12/16
Principals
Instructors
Proctors

INTRODUCING THE MAP TO STUDENTS

Warmup Video: Consider showing students a video that explains how MAP helps them grow.

For MAP tests: http://warmup.nwea.org/warmup_start_educators_map.html
For MPG tests(MAP for Primary Grades K and 1 optional): http://warmup.nwea.org/warmup_start_educators_mpg.html

When introducing the MAP assessment to your students read the NWEA created script, or consider sharing the following key points:

- Give this test your best effort
- This is not a timed test. Students will have enough time to read and answer all the questions
- If the answer is unknown, eliminate some options and select the best one of the remaining choices
- Once Next is selected or Enter key is pressed, the answer to that question cannot be changed
- If the onscreen calculator appears with a test question, click on it to use it
- Use the scroll bar on the right side if the reading passage is too long. Do not skip any reading questions.

NEED TECHNICAL SUPPORT?

Use the NWEA online form (https://www.nwea.org/contact-us/support/) or call 1-877-469-3287.

9/12/16
Principals

TECH SUPPORT

If your school needs immediate support, answers, please use the following numbers or website:

Chat Support: https://www.nwea.org/product-support/ (Wait time in minimal)
Phone: 1-877-469-3287 (Wait time may be longer)

9/12/16
MAP Coord.
Principals,
Lead Proctors

SETTING UP TEST SESSIONS

To access these videos, the Lead Proctor must have access to the MARC website. To access this website click MARC WEBSITE and create a user name and password.

To watch the following video tutorials, click on the following links:

Setting up a Testing Session

Overview of the Steps, click the following in the MARC website:
1. Manage Test Sessions
2. Find Students to Test
3. Choose School
4. Choose Instructor
5. Find Students and Add
6. Assign test
7. To save for future use, give the Test Session a name - ex. DixonReading7
8. Assign only one test at a time, 3 tests for each grade level, Math, Reading and ELA.

When given the option to "Assign Test," choose from drop down menu when setting up the test sessions. Use the following tests for the grade levels.

Grades 2-5	Math 2-5 Common Core 2010
Grades 2-5	Language 2-12 Common Core 2010
Grades 2-5	Reading 2-5 Common Core 2010
Grades 6-8	Math 6+ Common Core 2010
Grades 6-8	Language 2-12 Common Core 2010
Grades 6-8	Reading 6+ Common Core 2010
Optional Science Gr. 3-5	Science 3-5 Next Generation Science Standards 2013
Optional Science Gr. 6-8	Science 6-8 Next Generation Science Standards 2013
Optional Science Gr. 3-5	Survey Science 3-5
Optional Science Gr. 6-8	Survey Science 6-8
Optional Gr. K-1	MAP Reading Primary Grades (need headphones)
Optional Gr. K-1	MAP Math Primary Grades (need headphones)

NOTE: You will be billed for whatever tests you use. The science and MAP for primary are not required by the Office for Catholic Schools, but have been requested by some schools.

Interrupting and Continuing a Testing Session:

Making up a Test Session (Students who were absent):

August 1, Monday Update to the Principal

PROFESSIONAL DEVELOPMENT

Principals, School MAP Coordinators, and Tech Coordinators register for MAP Facilitator Framework Workshop. Choose one of the following:

August 15, 12:30 – 3:30 P.M. at the Palisades during the Kickstart

August 25, 12:30 – 3:30 P.M. at the Chancery

Click here to register.

Monday, August 10

Monday, August 1 Monday Update to the Principal

PROFESSIONAL DEVELOPMENT WEBSITE

School MAP Coordinator invite all to Destination PD

On June 16, the School MAP Coordinator should have received an email from NWEA asking you to invite your staff members to Destination PD. This is in preparation for the professional development we will offer throughout the school year. Please look for this email. If you cannot locate it (check your junk mail), let Kristin Dixon know. Remember, the invite went to the person who was named as the School MAP Coordinator.

Initially, as you enter into DESTINATION PD, our MAP Coordinators will see the name, St. Paul School, because NWEA - MAP needed to have an active account to link under Archdiocese of Seattle in order to setup the Fiscal Agent dashboards allowing the OCS to be a super user. Please know that the account name of St. Paul’s has no effect as you enter into the local training materials or your local access. MAP Coordinators will only see the name “St. Paul School” during the registration step and you will not see any of St. Paul School’s data or additional information.Please go ahead and register and invite your users to register.

Friday, August 12

Monday, August 1 - Monday Update to the Principal

ROSTERING FOR THE ASSESSMENT

Class Roster File Coordinator completes the following”

Click here for the Roster File Info Sheet
- Combined Import File: SchoolName_City_CI
- Additional User Import File: SchoolName_City_AU
- Special Program File: SchoolName_City_SP
Click here for the Special Program File Guide
Click here for the Archdiocesan Unique Student ID Number
Following the instructions listed on the form, save the three files before sending it to the Office for Catholic Schools.
Submit roster to OCS in care of Vireak Vireak.Ath@seattlearch.org

Friday, August 19

6/17 All Roles

DESCRIPTION OF ROLES RELATED TO MAP

Email sent from NWEA with Log-on information regarding the MAP Administration website (MARC). This website contains helpful information regarding the administration of the MAP test, accessing reports and provides support and quick references to MAP usage. https://teach.mapnwea.org/report/home/map

MAP Coor. and Lead Proctors to Log on to the MARC website by 8/15

6/16 MAP Coordinator

PROFESSIONAL DEVELOPMENT - INVITATION TO DESTINATION PD

Email sent from Kristin in the OCS as an "invitation" for the MAP coordinator to log-in to the Destination PD website. This website provides on demand, interactive training and PD for the use of MAP as well as in-depth training on MAP administration, role responsibilities and use of data. MAP Coordinators in each school will invite all teachers and administrators to join this website through an email invitation. Instructions will be provided https://lms.nwea.org/SitePages/MyLearning.aspx

MAP Coor. to send invite to all teachers and administrators by 8/1/16.

6/10 Class Roster File Coordinators

ROSTERING FOR THE ASSESSMENT

Roster File and accompanying directions sent to Class Roster Rile Coordinators with the expectation that three files are completed no later than Friday, August 19, 2016.

Friday, 8/19 Three Named Roster Files due to Vireak.Ath@seattlearch.org>

8/29/16
Principals

PROFESSIONAL DEVELOPMENT FOR TEACHERS AND PROCTORS VIA DPD

To introduce the Assessment to your staff and the important roles each plays in the implementation of the assessment, many videos are available.

To start:
Go to Destination PD in the Learning Library Tab.
For the MAP Coordinator - First video is required and must be viewed before the others listed below - Choose Course 1

MAP Administration Overview (35 minutes)

For the Teacher - Choose Course 2a MAP Administration: Instructor

What Every Teacher Needs to Know about MAP (122 minutes, can be shown in two sessions)

For the Proctor - Choose Course 2d MAP Administration: Proctor

Proctor Quick Start (30 minutes)
Proctor Tools

The very first time in, you may have to click on the Start button in the upper right after you choose the course and then click on the Back button in the upper right to have the sections of the course show up.

Prior to the opening of the test window, September 19.

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