We have a two-week window for the annual Fall Data collection to capture student enrollment and more. Once the 2016-2017 archdiocesan data is captured, it is shared with the National Catholic Education Association (NCEA) to add our data to the national snapshot of Catholic schools. We are grateful for each school's commitment to track, verify and enter 'clean' data. In order to fulfill the compliance requirements, it may be helpful to review various data reports so you can study your patterns and see what areas of information will need to be updated to match the current reality of your school.
How to best prepare? Please pull your 2015-2016 records from last Fall's data collection so you can review all the areas of input and can start organizing your new information for the 2016 data collection.
Please review the attachment entitled 2016 - 2017 OCS Annual Fall Data Collection: Directions and Tips. This document has been shared with various school stakeholders who assist in gathering accurate data and information. All principals received this document at the August KickStart meetings and School Office Support Staff received this information last week in an email update.
What do we collect?
- General school overview and program information which includes student participation numbers in federal title programs.
- Student Enrollment Data - Enrollment by ethnicity, by race, by grade level.
- Faculty Data - Professional staff by ethnicity and religion, professional staff by race and religion, full-time and part-time professional staffing.
- School Budget - Budget Information which is aligned to the Indices of Vitality
- Actual Publish Tuition Rates - Preschool through Grade 12.
- Government Funded Programs - Questions asking about your school's involvement with Federal Title Programs and how these services support serving students with special needs.
- Indices of Vitality Indicators - Capturing information in Catholic Identity and Faith Formation, Academics, Ethnic and Diverse Learners, Governance, and Finance.
- Instructional Materials - Instructional materials being used in the school to positively impact student learning. This year, we ask that each school primarily updates SCIENCE to correspond with the Science Curriculum Committee work that is underway!
- Assessments - Identify formative and/or summative assessment tools actively used within the school.
- Technology Survey - This tool has been redesigned to capture and track a variety of hardware/software and IT themes annually.
Reports for School Leaders: Our dynamic databases allow us to gather data in real time so school leaders have access to data at various levels: local school data, PreK-8 school data, high school data, regional data, and overall Archdiocesan data. Access to these reports is immediate and based on the local administration's access level that have been assigned within the CSED (Catholic Schools Employee Database).
School leaders will find these reports in MyDesk
All School Calendars (Read Only)
Assessment Search
Instructional Materials Search
IOWA Annual Achievement Data - ISL-B-3
ITBS Annual Achievement Data - ISL-B-3 (legacy database)
School Achievement (Spring data)
School Data Annual Reports
Technology Reports
OCS SUPPORT
For Accreditation help for elementary schools, please contact Kristin Dixon at
kristin.dixon@seattlearch.org
For Accreditation help for high schools, please contact Karen Tarabochia at
karen.tarabochia@seattlearch.org
For Assessment help, please contact:
NWEA - MAP- Kristin Dixon kristin.dixon@seattlearch.org
IOWA – Sandy Barton Smith sandra.smith@seattlearch.org
For Financial-Budget information help, please contact Tim Hunt at tim.hunt@seattlearch.org
For Government Programs and Early Learning help, please contact Kaitlyn O’Leary at
kaitlyn.oleary@seattlearch.org
For other questions regarding Fall Data Collection tool, please contact Sandy Barton Smith at sandra.smith@seattlearch.org
For technical support assistance, please contact Vireak Ath at vireak.ath@seattlearch.org
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